As you think through your wedding day and are organizing the pieces you have bought or rented, work through this list to make sure you have accounted for everything! This will be particularly helpful as you are in those final stages and packing everything up to be moved to the venue! Remember, every wedding is unique and you may not want to incorporate some of these pieces. If you don’t want some piece, don’t force it just because it is on this list! If you have planned for other pieces, feel free to copy and paste this then add in your own specific bullet points.

GETTING READY SPACE:

  • Food

  • Something to serve food on

  • Plates

  • Napkins

  • Drinks

  • Something to serve drinks from

  • Something to drink drinks from

  • Signage

  • Invitation/Save the Dates (for pictures)

  • Speakers to play music from

  • Phone or other device to play music from (pro tip: if you are getting ready in a place that won’t have wifi or cell reception download your playlist ahead of time!)

  • Special hanger for dress

  • Something to wear while getting ready

CEREMONY:

  • Altar flowers

  • Altar Floor decor

  • Aisle decor

  • Ceremony programs

  • Table for special ceremonies (i.e. sand ceremony, glass ceremony, wine ceremony, etc.)

  • Decor for special ceremony table

  • Signs (welcome, unplugged ceremony signs, etc.)

  • Easel for signs

COCKTAIL HOUR:

Gift table

  • Linen

  • Sign for gift table

  • Card box

  • Guest book

  • Pen(s) for guest book

  • Something to hold pens

  • Decor for gift table

  • Flowers for gift table

Appetizer table

  • Linen

  • Signs/labels for apps

  • Serving utensils for apps

  • Plates

  • Forks

  • Napkins

Self service drink station table

  • Linen

  • Drink dispenser

  • Labels for beverages

  • Cups

Bar

  • Bar menu

  • Flowers

RECEPTION AREA:

Seating chart

  • Easel for seating chart

  • Flowers to dress up easel

Place card table

  • Linen

  • Place cards

  • Sign for place cards

  • Flowers

  • Other decor

Cake/dessert table

  • Linen

  • Display for cake

  • Cake topper

  • Serving set of cake knife and server

  • Plates for cake

  • Forks for cake

  • Napkins

  • Cake stand(s)

  • Other display items for other desserts

  • Other decor

  • Flowers

Sweetheart table

  • Linen

  • Special plates

  • Special cups

  • Flatware

  • Napkins

  • Flowers for the top of table

  • Other decor for top of table

  • Flowers for front of table

  • Other decor for front of table

Guest tables

  • Linen

  • Flowers

  • Candles

  • Table number

  • Table number stands

  • Other decor/personal touches

  • Plates

  • Flatware

  • Drinkware

  • Napkins